Safeguarding Policy Statement

York Holistic Training is committed to the safety of all children, and vulnerable adults and will operate in ways which promote good practice at all times. Every employee has a moral and legal responsibility to protect the rights of children, and vulnerable adults, and safeguard their physical and physiological wellbeing.

York Holistic Training considers. ..

The welfare of children and vulnerable adults is paramount and they have an equal right to protection from abuse whatever their age, culture, ability or disability, gender language, racial origin, religious beliefs or sexual identity.

Everyone has a right to be safe and to be treated with dignity and respect.

All employees will undergo an interview which includes self-disclosure, and where appropriate a criminal records check.

All employees will be informed of their responsibilities regarding the welfare of children and vulnerable adults, and the need to protect themselves from allegations of abuse or poor practice.

All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

All employees have a duty and responsibility to record and report concerns to the appropriate officer.

All employees will be able to respond to any allegations made against them.

Abuse can arouse strong emotions in people, and it is important to understand these feelings, and not allow them to interfere with any judgement about the right action to take.


York Holistic Training recognises that it has specific responsibilities to ensure that students studying with our company and any other persons working for the company are safeguarded against abuse.

This policy sets out our arrangements for securing the safety and welfare of vulnerable children and young people on any premises engaged in activities utilised by our company. The policy ensures that there is a procedure in place to deal appropriately with situations of known or suspected abuse. We undertake to work with the relevant agencies to ensure that all allegations of abuse are reported, whether they apply to children or vulnerable adults. We will keep this policy and the accompanying code of practice under review to ensure that children, students and staff are safeguarded, and to comply with developing legislation and regulations.

Specifically, we will ensure that:

a) all staff take responsibility for safeguarding children’s and vulnerable adults’ welfare;

b) staff are aware of and abide by the measures put in place by York Holistic Training for preventing abuse on its staff;

c) appropriate checks are made on the background of staff working in posts which require them to undertake regulated or controlled activities (as defined by the Safeguarding Vulnerable Groups Act 2006);

d) appropriate checks are made on the background of students undertaking paid or voluntary work under the aegis of the company of a nature that could be considered a regulated position;

e) effective procedures are in place to follow where an allegation is made against a member of staff or volunteer, or where a student in a placement setting has concerns about possible abuse;

f) agreed procedures are adopted for dealing with all concerns about possible abuse;

g) effective links are in place with relevant agencies in order to co-operate as required with any enquiries regarding child protection matters;

h) this policy and the safeguards it provides is available to all those with responsibility for the care of children or vulnerable adults visiting our premises, attending our courses or taking part in activities in which our staff are involved.



1. Prime responsibility for safeguarding children lies with the police and social services. The Children Act 1989 places a duty on local authorities to take steps to protect children in appropriate circumstances and gives powers to the police so that they can take action to protect children. A child is defined as a person under the age of 18 (The Children Act, 1989). For the purpose of these procedures the term ‘child’ will be used to describe all children and young people under the age of 18 years old engaging with York Holistic Training, either as students or as visitors involved in structured activities led by our company.

2. Government guidance on safeguarding children is set out in the Department Of Health document Working Together under the Children Act 1989. That document states that all staff in the education service should be aware of the need to alert social services, the NSPCC or the police, when they believe a child has been abused or is at risk of abuse.

3. A vulnerable adult is defined in Section 59 of the Safeguarding Vulnerable Groups Act, 2006. Broadly, the definition includes persons aged 18 years or over, who are in receipt of or may be in need of community care services by reason of mental or other disability, age or illness and who are or may be unable to take care of themselves, or unable to protect themselves against significant harm or exploitation.

In our provision for children and vulnerable adults, we will ensure that:

the welfare of the child or vulnerable adult is paramount;

all children or vulnerable adults, whatever their age, culture, disability,

gender, language, racial origin, religious beliefs and/or sexual identity are

protected from abuse;

all suspicions and allegations of abuse will be taken seriously and

responded to swiftly and appropriately; and

all staff recognise their responsibility to report concerns through the channels set out in this policy.

4. Students arranging individual work experience that is deemed a requirement of a course being delivered by York Holistic Training will be required to agree terms with the manager or person taking a lead role for that establishment. They are not considered to be working under the aegis of the company – see e) above. It is the responsibility of the organisation employing the student for paid or voluntary work, to carry out whatever checks they consider necessary.

5. Any communication from another organisation or person from that organisation raising suspicion of abuse concerning any staff member or student will be subject to the same procedures.

6. It is not the responsibility of York Holistic Training to investigate abuse. However, it has a duty to act if there is cause for concern and to notify the appropriate agencies so that they can investigate and take any necessary action.

7. All new members of staff; employed or voluntary are issued with a copy of this policy and procedures when they join. Attention is drawn to them during induction sessions.

8. A copy of the procedures is available through the company website, and periodic reminders of where to find them will be included in Team Meetings.

Staff and Students

9. Persons applying for posts for which it is determined that standard or enhanced checks are required will be asked at the application stage to declare whether they have spent or unspent convictions. Their attention will be drawn to this policy and the associated procedures.

10. Persons recommended for appointment will be asked to confirm whether or not they are subject to monitoring and/or have spent or unspent convictions, prior to a Criminal Records Bureau check being requested.

11. Where a Criminal Records Bureau check shows convictions or other information that indicates that children might be put at risk, York Holistic Training will meet with the individual concerned, and determine an appropriate course of action.

12. Where reference to the Independent Barring Board indicates that the individual is barred from working.

13. Staff not in regulated or controlled positions should always work in an open environment with children or vulnerable adults and should avoid private or unobserved one-to-one situations.

14. All staff are required to notify York Holistic Training of any conviction for a criminal offence which they obtain whilst in the employment of the company. Where such convictions give rise to a belief that children or vulnerable adults may be put at risk, the company may terminate their employment.

15. Individual staff members are responsible for notifying the company of staff with responsibility for safeguarding in advance of any event or activity which will involve children or vulnerable adult.

What to do when an allegation of abuse is made against a member of staff

16. In the event of any suspicion, allegation or apparent abuse by a member of staff, the matter should be reported to the registrar as soon as possible. On being notified of any such matter the registrar shall:

  1. take such steps as s/he considers necessary to ensure the safety of the child in question and any other child who might be at risk;
  2. liaise with the person who reported the original concern and ensure that a report of the matter is completed;
  3. report the matter to the local social service department in accordance with the procedure set out above.

17. All Staff should be aware of the fact that allegations may be made against them, and that the allegation may have grounds for substantiation or not. Any such notification may result in immediate suspension of the member of staff, and may result in the application of the company disciplinary procedure where it is considered appropriate.

18. The varying steps that staff members should take in reporting information or incidents of abuse against a child by either a non-staff member or a staff member are outlined in Appendices 1.

What to do if you have concerns about possible abuse

19. As the welfare of a child or vulnerable adult is paramount, staff members have a duty to report suspicions, allegations or actual incidents, whether or not information has been disclosed in confidence by a child or anyone else. Information should also be reported if you yourself have concerns that a child or vulnerable adult may be suffering harm or at risk of abuse, even if you are unsure about your suspicions.

20. No matter what their professional status, staff should not attempt to deal with a suspicion, allegation or actual incident of abuse by themselves.

21. Staff who develop concerns about possible abuse about a child or vulnerable adult who is a student or who visits the company should follow the necessary procedures.

22. Staff who develop concerns about a child or vulnerable adult with whom they come into contact in a placement setting or in the course of external visits should normally follow the procedure in place at organisation concerned. There may be circumstances in which this is not appropriate, in which case they should refer their concerns to the member of staff with responsibility for safeguarding, who will contact the appropriate local or national agency.

23. Students who have concerns about possible abuse whilst in a placement setting should normally follow the procedure in place at the organisation concerned. There may be circumstances in which this would not be appropriate, or they may not feel confident about doing so. In which case they should refer their concern immediately to York Holistic Training. This report should then be followed by a completion of an incident form, which gets submitted to York Holistic Training.

Policy to be reviewed March 2016